The Ultimate Wedding Vendor Checklist: Who to Hire?

October 25, 2022
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Are you planning to make your wedding a memorable and exciting one? If yes, follow a wedding vendor checklist. This checklist will help you find the best vendors who will make your wedding day perfect. You can use this checklist to find vendors for your wedding cake, flowers, invitations, and more. 

When it comes to your wedding day, you want everything to be perfect. That’s why finding the right vendors for your big day is essential. You’ll want to take your time to find vendors that you can trust to make your wedding day perfect. Let’s find out whom you should hire for a perfect wedding day.

Wedding Vendor Checklist:

Here’s a checklist of who to look for when finding vendors for your wedding:

  • Wedding Venue
  • Wedding Planner
  • Wedding Photographer
  • Professional Wedding Caterer
  • Attire Expert
  • Florist
  • Cake Baker
  • Wedding Musicians
  • Hair & Makeup Artist
  • Stationary
  • Wedding Officiant
  • Ring Jeweler
  • Rental Company
  • Transportation

Wedding Venue

Wedding venues are important to every couple. A wedding venue is where you’ll hold your wedding. From the guest count, timing, vibe, and formality of the event to the dining and even the music, the venue often sets the mood for the entire affair. It is generally agreed that couples should book their wedding venue first. It is vital to find a venue that offers accommodations for inclement weather. Not every wedding day goes as planned, but if you have a venue that provides a plan b indoor option, you will start off on the right foot.


A Wedding Planner

Consider a wedding planner to be the brains behind your big day. A planner manages the smooth operation of the event and maintains the timeline on the day of your wedding. A full-service wedding planner will be there for you at every stage of the planning process if you hire them.

The goal of a wedding planner is for the couple to enjoy their wedding day, and if something goes wrong, the wedding planner will handle it so that the couple and guests may continue to have a good time. 

The wedding planner is known to be one of the most essential vendors on your vendor team. Not only will they be a huge help to you and your guests, but they also will be a great help to the other vendors. Imagine if you do not go the extra mile in hiring a planner. What will happen? The vendors you’ve hired will have to step in as a planner to help your day run smoothly. Doing a task outside of their hired role can take away from what they were initially hired for.

Wedding Photographer 

Your wedding is one of the more significant investments of your life, and I imagine you would want it documented in the most beautiful way possible. 

Most couples regret not hiring a professional photographer at their wedding. It is a known fact that photographers play a key role in capturing the most memorable moments of a wedding day. 

You might forget all the details after the wedding, but professional photographers capture every moment. Remember that a photo album can be handed down to future generations and can be a beautiful way to share your legacy.

A Professional Wedding Caterer

A reputable wedding caterer will consult with you attentively to choose a cuisine that best meets your desires and preferences. If you’re moving toward a buffet-style or stationed event, they can also help you with the planning process and advise on how many meals you’ll need based on your guest list.

Ask your venue if your deal includes meal options, or if there are any requirements or preferences for the caterers that can be used there.

Attire Expert

Make sure you do your research when looking for the perfect dress, tux, seamstress, or stylist. It’s a good idea to read the reviews! This is where you and your fiance will return for fittings several times during the process, so it’s important to feel comfortable and confident that your clothes are in safe hands!  

The Florist

An event’s florist designs and creates the floral arrangements for cocktail hour, ceremony, and reception, as well as the ‘personals’ like bouquets and boutonnieres. Your florist must know how to highlight the natural beauty of your venue and select flowers that are both within your budget and in season. An experienced florist will bring your venue and vision to life. Hiring a florist can elevate your wedding aesthetic from mediocre to luxury.

Cake Baker

Cake bakers are masters of their art; they will handle every aspect of the cake, including design, tasting, baking, layering, delivering, setting up, and decorating it on-site (if necessary), leaving you free to enjoy your day’s delicious moments. All that’s left to do is choose the song for the cake-cutting!


Wedding Musicians

Whether you choose a live band or a DJ, your wedding musicians are in charge of keeping the party’s spirits up. They frequently serve as an MC while interacting with your guests. They have a knack for gauging the room’s mood and ensuring you and your guests are having a wonderful time.

Hair and Makeup Artist

You want to feel and look your best on your wedding day, and a glam team can help! Your hairstylist and makeup artist should have a trial before the big day to ensure that you’re all on the same page. 

The Stationer

Save-the-dates or wedding invitations give your wedding guests their first glimpse of your special day. You can contact a stationer to design your invitations, escort cards, place cards, menus, and other paper-based materials. These small details make a wedding stand out. 


A Wedding Officiant

An officiant is necessary for every wedding. The person who will wed you and your fiancé! Check your state’s legislation regarding special qualifications, as each state has specific requirements. The choice of your officiant also depends on whether you want to get married in a religious or secular way.

A Worthy Jeweler

Wedding rings are a significant symbol of your union and will be cherished long after the wedding day. You may choose the ideal wedding band designs for you and your partner with the assistance of a reliable jeweler.


A Wedding Rental Company

The task of providing lounges, chairs, tables, linens, plates, utensils, and other event-related supplies falls to a wedding rental company. Depending on your guest list, venue, flower arrangement, and party style, you’ll need to rent certain items. 


Find a local transportation company to assist you. Transportation will organize all moving parts if you’re searching for a special getaway vehicle hiring a transportation service can elevate your wedding day. Also, transportation can be needed to set up a safe way for guests to get from the wedding venue to the hotel at the night’s end or are looking for possibilities to move the bridal party between spots.


Final thoughts

Wedding vendors play a vital role in having a successful wedding day, and hiring the right vendors can significantly impact your wedding day experience.

Please read the online reviews of all the wedding vendors to know you are hiring reputable businesses.