Should you hire a wedding planner or coordinator?

March 22, 2023
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When planning a wedding, many couples hire either a wedding planner or a wedding coordinator to help them manage the logistics and ensure that everything runs seamlessly on the big day. While these two roles may seem similar, there are some key differences that you should be aware of before making a decision about which one to hire.


Wedding Planner

A wedding planner is typically involved in the wedding planning process from start to finish. They work closely with you to help you define your vision for the wedding, choose a venue, select vendors, create a timeline, and manage the budget. They may also assist with tasks like creating a wedding website, designing invitations and other stationery, and arranging accommodations for out-of-town guests. Essentially, a wedding planner acts as a partner and advisor, helping you make decisions and keeping you on track throughout the planning process.

Wedding Coordinator

On the other hand, a wedding coordinator is typically hired closer to the wedding date and is primarily focused on managing the logistics of the wedding day itself. They may help with tasks like creating a timeline, coordinating with vendors, and overseeing the setup and breakdown of the wedding. They are responsible for making sure that everything runs seamlessly on the day of the wedding and handling any issues that arise so that the couple and their families can relax and enjoy the celebration.

Differences between planners and coordinators

One of the biggest differences between a wedding planner and a wedding coordinator is the level of involvement they have in the planning process. While a wedding planner may be involved in every aspect of the wedding planning, a wedding coordinator is primarily focused on executing the plans that have already been made. This means that a wedding coordinator may not have as much input into the design or logistics of the wedding as a planner would.

Another key difference is the cost. Wedding planners typically charge a flat fee or a percentage of the total wedding budget, while wedding coordinators may charge an hourly rate or a flat fee for their services on the wedding day. Hiring a wedding planner can be more expensive than hiring a wedding coordinator, but it also means that you will have more support throughout the planning process.

Should you hire a planner or coordinator?

Hiring a wedding planner or coordinator ultimately depends on your needs and budget. If you are looking for help with every aspect of the wedding planning process and want someone to be with you every step, a wedding planner will be the vendor to hire. On the other hand, if you have a smaller budget but want someone to help orchestrate the day, a wedding coordinator will help you do just that!